Professional Document Scanning Enhances Data Security Compliance

The General Data Protection Regulation (GDPR) became law in May 2018. Data security is extremely serious as failure to comply could have major consequences for your firm – with the bottom line being it could cost your business millions and cause severe damage to customer relationships and your brand image.

With an evolving legal industry, technological innovations and developments are reshaping the legal sector to help meet the demands of clients and improve standards of customer service – but while also eradicating business inadequacies and enhancing data security compliancy.

With thousands of documents arriving daily at your firm, you need pioneering scanning solutions which provide secure processes. With the influx of continuous daily reams of paper, it is often a difficult task to uphold GDPR compliancy. Powered by Brother, Post Partner offers professional document scanning that gives the user a quick way of scanning and processing your paper post to your computer – allowing you to correctly file both the electronic and paper copy securely.

One of the biggest issues for legal firms is that they hold hugely sensitive data which need to be dealt with in the most appropriate and secure way. Businesses that process personal data must not only comply with GDPR regulation’s requirements but must be able to demonstrate compliance.

The information security standard ISO27001 requires firms to adopt a ‘clear desk policy’, whereby all management and employees should not have confidential documents continually in view for anybody to see. Post Partner’s scanners aid your disaster recovery policy as it provides a controlled, safe and secure framework when handling any business information – and demonstrates your data protection efforts, while adhering to ISO27001 and GDPR regulation.

With all your confidential documents digitised, subject access requests will be able to be dealt with swiftly and with ease as the document(s) can be located within a few clicks. Controlled access to the data can also be enabled with planning permission levels for staff – keeping confidential information out of view of those who are not permitted.

To create and embed a cyber security culture in your firm, implement Post Partner’s pioneering document scanning solutions to protect the security, quality and legal integrity of your client data.

To find out how Post Partner can help your firm request more information here.

Video: Demo of Post Partner Complete which integrates with case management systems including Redbrick Solutions.

This article was submitted to be published by Post Partner as part of their advertising agreement with Today’s Wills and Probate. The views expressed in this article are those of the submitter and not those of Today’s Wills and Probate.

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